HGV Fleet Fuel Spend Prevention
If you cannot see FleetSpend in real time, you are not fully in control of it.
Fuel is one of the biggest costs for HGV fleets, often accounting for 30–50% of total operating expenses. Yet many operators still rely on plastic fuel cards, delayed invoices, and manual reconciliation leaving fleets exposed to hidden losses. Even small, repeated discrepancies can quietly erode margins. And in cross-border operations, complexity multiplies: multiple suppliers, varying VAT regimes, and inconsistent fuel card acceptance make visibility even harder.
So, how are leading fleets taking back control and protecting their spend?
In our recent Logistics Business webinar, independent transport and compliance consultant Ruth Waring joined Cubic3’s FleetWallet3 product lead, Stuart Campbell to examine how leading HGV fleets are tackling fuel fraud in logistics and regaining control of fleet spend — including one fleet that prevented £250,000 in fuel loss and another that achieved a 10% reduction in fuel spend.
The issue isn’t usually one big fraud event. It’s dozens of small ones that never get caught because by the time you see the data, it’s too late to act on it.
— Ruth Waring
Why HGV Fleet Spend Visibility Matters
For many fleets, the problem isn’t dramatic fraud – it’s the delay in knowing what’s happening. Without timely insight:
- Patterns of misuse go unnoticed
- Recovery becomes difficult
- Administrative workloads balloon
- Operational and financial risk increases
In other words, if you can’t see it in real time, you can’t control it<
HGV Fleet Operators Spend Management Challenges
Across the UK and Europe, fleets face:
- Multiple fuel suppliers and card systems
- Fragmented reporting across territories
- Risk of incremental over-fuelling or non-fuel purchases
- Increased administrative burden for cross-border operations
Each small gap might seem minor – but across a full fleet, the impact adds up.
What The HGV Fleet Spend Webinar Covers
In our recent 45-minute session, independent transport and compliance expert Ruth Waring joined our FleetWallet3 product lead, Stuart Campbell to explore:
- How hidden fuel spend quietly erodes fleet margins
- Real-world stories from HGV fleets tackling inefficiencies
- Practical ways to regain control of fleet spend
- Operational insights for both domestic and cross-border fleets
You’ll hear real examples of how leading operators are uncovering hidden costs and protecting their profits with fleet management software – without giving away the exact numbers or step-by-step solutions.
Who Should Watch
This session is particularly relevant for:
- HGV fleet operators with 10+ vehicles
- Transport managers responsible for cost control
- Finance teams handling fuel reconciliation
- Compliance managers seeking stronger audit visibility
- Cross-border fleets managing multi-country operations
If your fuel oversight depends on end-of-month reporting, this webinar is for you
Take The First Step To Regaining HGV Fleet Spend Control
The fleets that act early are the ones that protect their margins, reduce risk, and improve operational efficiency. Don’t let hidden fuel spend quietly eat into your profits. See how leading fleets are taking control today.
Watch the full webinar to see how one fleet cut fuel losses by £250,000: Access the full webinar here
